It is crucial to accurately complete the Japanese resume format, as it serves as a representation of yourself before your interview, playing a pivotal role in successfully navigating the initial stage of the shu-katsu ( job hunting ) process. Remember, do not duplicate a resume intended for another company, as most employers interpret this as a lack of seriousness in pursuing a position within their specific organization.
Tell us about yourself
First, you need to clarify who you are here. You should fill out the following information: ① date (年 = YYYY, 月 = MM, 日 = DD), ② your name, ③ date of birth, ④ your age, ⑤The gender should be written in Japanese. Male = 男性、Female = 女性, ⑥ address, and ⑦ your contact number (your phone number). Also, please attach a photo sized 3cm x 4cm.
Tell us about your academic background
年 = YYYY, 月 = MM; please share your academic background in chronological order in Japanese. You can use the following format: ”University name” ”Started studies” = 入学 ”Graduated＂= 卒業
Ex:
| 年 | 月 | 学 歴・職 歴（各別にまとめて書く） |
| 2019 | 4 | University of Jakarta 入学 |
| 2023 | 3 | University of Jakarta 卒業 |
Tell us your working experience, if you have any.
It may be helpful to share your baito (part-time worker) experience from when you were a student.
Ex:
| 年 | 月 | 学歴・職歴 |
| 2019 | 6 | ラーメン花や 御徒町店 ホールとしてアルバイト入社 |
| 2021 | 8 | ラーメン花や 御徒町店 就職活動のため退職 |
Let’s explain your qualifications and certifications to show you better.
You should mention your qualifications and certifications, such as JLPT, TOEIC, and driving license, here.
Ex:
| 年 | 月 | 免許・資格 |
| 2020 | 9 | TOEIC score 670 取得 |
| 2022 | 11 | 原動機付自転車 取得 |
The Cover Letter section to the company: the most important section you need to fill
Shibou-douki (cover letter), this is the most important section for you to explain why you are applying to this company. You can think of it like writing a love letter. You do not need to present yourself as perfect, but it is import to elaborate on how well-suited you are to the company.
To complete this, the first thing you should do is familiarize yourself with the company in detail. You can search for information on the web, explore vacancies, and visit the company's homepage. Check the company’s vision, mission, and values, and understand how the company aims to behave, think, and achieve its goals. Pay attention to what is mentioned in the company's job postings. Do they provide insights about colleagues, daily routines, orientation, or on-the-job training (OJT)?
Secondly, identify the positions available to you. Is the position appealing to you, or can you envision your future in that role?
Third, think about yourself, try write down something about you;
- What are your strengths for this position?
- If you were the interviewer, how would you try to understand yourself.
- Consider the information from the job vacancy and the company's philosophy you focused on earlier.
- Are there any similarities between your thoughts and the company's?
- Why do you like the company?
Let's draft a love letter to the company.
The last piece of the resume.
Otsukaresama! 90% of your task has been completed! Regarding the last part, if you wish to share information about yourself, that is:
- the salary you desire
- the position you are seeking
- preferred working hours
- desired location
If any, it is generally considered impolite to express these preferences explicitly. Instead, you can convey a respectful attitude by stating something like, '御社に従います' (I will follow the company's rules), which reflects politeness and diligence in the Japanese context.
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